A professional office cleaning service comes in three levels: Daily, weekly, and monthly. Daily cleaning includes waste removal, surface wipes, and restroom cleaning. Daily cleaning involves trash removal, surface wipes, and restroom sanitation. Weekly cleaning consists of floor care and glass cleaning. Monthly deep cleaning includes vent dusting and carpet extraction. Most business owners only see the result and not the checklist, so this guide dives into what’s happening behind the scenes.
If you’re looking at quotes or attempting to understand what an office cleaning checklist is before you sign a contract, this covers everything a cleaning company can do, and this is the way it plans its routes.
What Does Office Cleaning Include?
While there are basic elements to office cleaning tasks, the services you’ll receive will differ depending on your square footage, foot traffic, office size, and industry. Typical categories include:
- Recycling at each workstation and common area
- Surface cleaning of desks, counters, and shared surfaces
- Total floor space cleaning with a vacuum cleaner
- Cleaning and restocking of restrooms
- Cleaning and sanitization of the kitchen or break room
- Cleaning glass and mirrors at entrances and partitions.
That’s the baseline. It gets more specific in terms of how frequently each task occurs, who is responsible for the details, and what an actual commercial cleaning scope of work document should clarify prior to day one.
Daily Core Tasks for Reliable Workplace Sanitation
These items occur during all service visits, typically at night so staff arrives at a ready space.
Reception & Lobby
Empty waste and recycling bins, change liners. Clean and sanitize the reception desk, visitor seating, and armrests. Wipe both sides of the entry glass. Sweep and mop hard floors around the door. Clean door knobs, push plates, and light switches.
Workstations & Open Offices
Empty single and communal bins. Dust horizontal surfaces that are easily accessible. Clean shared desks and conference tables. Vacuum traffic lanes and open carpet. Spot-mop hard floors. Straighten chairs and clean visible clutter in common areas.
Restrooms
Wash and disinfect toilets, urinals, sinks, and counters. Clean mirrors and chrome. Restock soap, paper towels, and tissue. Clean floors with disinfectant. Clean sanitary receptacles and clean partitions.
Kitchens
Wipe down counters, tables, and sinks. Clean exterior handles of microwave, refrigerator, etc. Remove garbage and recycling bins. Use a mop and dustpan to clean floors. Reduce crumbs and other food debris that might attract pests.
High-Touch Office Disinfecting
If there are any door handles, light switches, elevator buttons, shared keyboards or phones in hot-desk areas, or water cooler buttons, treat them. This measure will help to improve the actual cleanliness of the workplace beyond appearances.
These are the basics that make up commercial cleaning services Manchester NH. Businesses can lean on them every day. They help control bacteria and odours without interrupting work.
Weekly & Monthly Cleaning: The Rest of the Scope
Housekeeping services help keep things tidy. Weekly and monthly tasks help maintain an office’s sanitation and overall cleanliness over time.
The following tasks need to be performed every week:
- Thoroughly vacuum under desks and in corners.
- Dust window sills, baseboards, and blinds.
- Clean all interior glass partitions correctly.
- Keep shared items such as copiers and telephones clean.
- Wash kitchen surfaces (microwave and fridge front surfaces).
Every month, you will need to do the following:
- Dusting the air vents and ceiling areas
- Scheduling carpet extraction or spot-treating carpets
- Polishing hard floors
- Cleaning walls around common surfaces
- Cleaning light fixtures and switches
Janitorial Services vs. Office Cleaning
People tend to refer to janitorial services and office cleaning services as the same thing, but they are different. The maintenance of common areas, elevator lobbies, stairwells, etc. in larger facilities, typically provided after work hours or overnight, is usually termed janitorial maintenance.
Office cleaning has a more concentrated approach to the interior of the office meeting rooms, desks, kitchens, and toilets. Nara Clean Services provides both services under one contract, so businesses will not have to deal with two different vendors in the same building.
Workplace Sanitation and Office Disinfecting: High-Touch Points
The workspace is where the checklist is most important. High-touch surfaces are the areas that hands come into contact with dozens of times per day and should be targeted for office disinfecting. The following surfaces should be covered during sanitization:
- Push plates & door handles
- Light switches
- Elevator buttons
- Shared keyboards and phones
- Breakroom appliance handles
- Faucets and locks in restrooms
- Shared room-entry and sign-in tablets
EPA-registered disinfectants should be used in these areas. When sanitation is important in your office, inquire about your provider’s product line and the frequency of cleaning high-touch versus other surfaces.
What’s Usually Not Included
Most standard office cleaning contracts do not cover:
- Deep carpet cleaning, which is typically an extra charge
- Upholstery cleaning
- Windows that are more than one story above ground
- Specialized equipment sanitation
- Cleanup after construction and/or renovations
How Manchester, NH Businesses Use This Checklist
Fall and winter bring salt and slush tracked indoors; spring comes with high pollen levels, and summer brings high levels of humidity in bathrooms and kitchens, making them difficult to sanitize.
A checklist that fails to account for New Hampshire’s seasonal changes is likely to miss what’s most important to do, such as additional dusting of HVAC vents in spring and fall allergy season or mopping the entrance hall a couple of times in February.
Some of the local Manchester office managers we’ve dealt with have been more interested in entryway floor cleaning from November to March, and breakroom cleaning year-round, particularly in multi-tenant office buildings.
How to Choose an Office Cleaning Company in Manchester, NH
Some questions you should ask before signing:
- Do you have a written scope of work?
- How do you clean high-touch surfaces?
- Do you have insurance coverage?
- What do you do when an item is overlooked?
- Can you accommodate access after hours or on weekends?
The Bottom Line
The difference between a maintained office and one that only looks maintained is daily maintenance, weekly detail work, monthly deep tasks, and an obvious disinfecting protocol for the frequently touched areas.
When you’re considering commercial cleaners in Manchester, NH, request their list of services in writing before asking how much their service costs. Nara Clean Services offers fully customized office cleaning services depending on your space requirements.